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Administrative Support Specialist
Il y a 2 mois
About ARCHIMED
As a leading investment firm focused exclusively on healthcare industries, ARCHIMED offers a unique opportunity to join a dynamic team of professionals who share a passion for innovation and growth. With a strong presence in Europe, North America, and Asia, ARCHIMED has established itself as a trusted partner for healthcare businesses, providing strategic and financial expertise to drive success.
Our team is composed of experienced professionals with a diverse background in investment, medical, scientific, strategic, and operational sectors. We are committed to internationalizing, acquiring, innovating, and expanding our partners' products and services, leveraging our expertise and resources to drive growth and success.
**Responsibilities**
- Provide exceptional customer service, ensuring a qualitative reception of customers, employees, and service providers.
- Manage incoming and outgoing mail, including sorting and distributing packages and letters, to maintain a smooth and efficient office environment.
- Answer and direct phone calls in a professional and timely manner, ensuring seamless communication with stakeholders.
- Offer administrative support to the investment team, particularly to the Partners, to facilitate their work and ensure the success of our projects.
- Manage travel and expense reports for Associates, ensuring accuracy and compliance with company policies.
- Maintain office supplies and inventory, ensuring a well-stocked and organized workspace.
- Coordinate conference room schedules and set up for meetings, ensuring a seamless and efficient meeting experience.
- Assist with administrative tasks such as data entry, filing, and record keeping, to maintain accurate and up-to-date records.
- Handle special projects and other duties as assigned, demonstrating flexibility and adaptability in a fast-paced environment.
**Requirements**
- Bilingual in English, with excellent communication and interpersonal skills.
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
- Previous experience in a receptionist or administrative support role, with a proven track record of providing exceptional customer service.
- Proficient in Microsoft Office Suite (Word, Excel, and Outlook), with the ability to learn new software and systems quickly.
- Ability to prioritize tasks and manage time effectively, with a strong attention to detail and problem-solving skills.
- International experience is a plus, with a willingness to adapt to a dynamic and fast-paced environment.
