Emplois actuels liés à Administrative Coordinator - Paris, Île-de-France - Preferred Hotels & Resorts

  • Administrative Coordinator

    il y a 4 jours

    Paris, Île-de-France Elior Group Temps plein

    About the Role:We are seeking an Administrative Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our business operations.Key Responsibilities:Providing administrative support to our business operationsManaging data and informationCoordinating office operations

  • Administrative Coordinator

    il y a 4 jours

    Paris, Île-de-France Altitude Technique Agencement Paris Temps plein

    At {company}, we are seeking a skilled Administrative Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our staff, including answering phone calls, responding to emails, and maintaining accurate records.Key responsibilities include:Providing administrative support to staff membersAnswering...

  • Administrative Medical Coordinator

    Il y a 3 mois

    Paris, Île-de-France EPSM de l'agglomération lilloise - GHT Psy NPdC Temps plein

    Administrative Medical Coordinator An Administrative Medical Coordinator plays a crucial role in overseeing the management of medical and administrative data within the healthcare environment. This position involves close collaboration with healthcare professionals, support staff, and administrative teams to ensure that all necessary information is...

  • Engineering Administrative Coordinator

    il y a 2 semaines

    Paris, Île-de-France Accor Hotels Temps plein

    Job Opportunity: Administrative Coordinator for Engineering OperationsWe are seeking a highly organized and detail-oriented Administrative Coordinator to support our Engineering Operations team at Accor Hotels.About the Role:This is a 6-month fixed-term position with the potential for extension. As an Administrative Coordinator, you will provide...

  • Administrative Sales Coordinator

    Il y a 2 mois

    Paris, Île-de-France EXPERCONNECT Temps plein

    Job Summary:Experconnect is seeking an experienced Administrative Sales Coordinator to join our team. As an Administrative Sales Coordinator, you will be responsible for generating invoices and collecting payments from clients and experts. You will work closely with clients, experts, and commercial teams to ensure timely and accurate processing of sales...

  • Administrative Coordinator

    il y a 2 semaines

    Paris, Île-de-France Editions de Parfums Frédéric Malle Temps plein

    Key ResponsibilitiesAs an Administrative Coordinator at Editions de Parfums Frédéric Malle, you will be responsible for organizing and coordinating all aspects of local and international meetings, both internally and externally. This includes scheduling and arranging meeting rooms, as well as coordinating special events such as hotel reservations,...

  • Administrative Operations Coordinator

    il y a 2 semaines

    Paris, Île-de-France Envista Temps plein

    Job Title: Administrative and Business Operations CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Administrative and Business Operations Coordinator to join our team at Envista. The successful candidate will be responsible for coordinating administrative and business operations tasks, ensuring efficient execution of processes,...

  • Administrative Coordinator M/F

    Il y a 3 mois

    Paris, Île-de-France Essity Temps plein

    Administrative Coordinator M/F At Essity, we are dedicated to enhancing well-being through essential products that are integral to daily life. We are on the lookout for a skilled Administrative Coordinator to support our Commercial organization within the Consumer Tissue Private Label Division. Role Overview The Administrative Coordinator will serve...

  • Administrative Coordinator

    il y a 2 semaines

    Paris, Île-de-France Cell Temps plein

    Administrative Coordinator (Nutropy Startup)We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Nutropy, a French company pioneering precision fermentation technology. As a key member of our administrative team, you will be responsible for managing the day-to-day operations of our fast-growing startup.Your...

  • Administrative Coordinator M/F

    Il y a 3 mois

    Paris, Île-de-France Essity Temps plein

    Administrative Coordinator M/F At Essity, we prioritize well-being through essential products that enhance everyday life. Our mission is to innovate, produce, and distribute sustainable hygiene and health solutions, ensuring accessibility for everyone. Essity is: A Swedish company recognized for its commitment to hygiene and health. Home to 36,000...

  • Administrative and Marketing Coordinator

    il y a 2 semaines

    Paris, Île-de-France Institut Rosell-Lallemand Inc. Temps plein

    Job DescriptionWe are seeking an Administrative and Marketing Coordinator to support the development of our Ruminant business. The successful candidate will assist the Global Strategic Marketing Manager and work closely with the Global Ruminant Marketing team.Key Responsibilities:Support the Senior Marketing Coordinator in updating the document library and...

  • Administrative Coordinator

    il y a 2 semaines

    Paris, Île-de-France Editions de Parfums Frédéric Malle Temps plein

    As an Administrative Coordinator at Editions de Parfums Frédéric Malle, you will be responsible for organizing and coordinating all aspects of local or regional/international meetings, internally or externally. Your duties will include scheduling and arranging meeting rooms, organizing special events, and arranging all aspects of international visitors and...

  • Administrative and Marketing Coordinator

    Il y a 2 mois

    Paris, Île-de-France Lallemand Temps plein

    About the RoleWe are seeking a highly organized and detail-oriented Administrative and Marketing Coordinator to support the development of our Ruminant business. The successful candidate will report to the Global Strategic Marketing Manager for Ruminant Feed Additives and work closely with the Global Ruminant Marketing team.Main ResponsibilitiesProvide...

  • Administrative Coordinator

    Il y a 3 mois

    Paris, Île-de-France Hermès Temps plein

    Position Overview:We are seeking a skilled and meticulous Administrative and Logistics Coordinator to become a vital part of our team at Hermès International. In this role, you will collaborate closely with our Production Experiential Director and a variety of production specialists to assist with the administrative, financial, and logistical operations of...

  • Construction Administrative Coordinator

    Il y a 3 mois

    Paris, Île-de-France CAMIF HABITAT Temps plein

    Position Title: Construction Administrative CoordinatorHandle incoming communications and interactions with potential clientsDocument and manage inquiries from clients, partners, and prospects using specialized softwareOversee the administrative and financial aspects, ensuring compliance and monitoring of renovation project contractsExamine and log...

  • Administrative and Marketing Coordinator

    il y a 3 semaines

    Paris, Île-de-France Institut Rosell-Lallemand Inc. Temps plein

    Job Title: Administrative and Marketing AssistantWe are seeking an Administrative and Marketing Assistant to support the development of our Ruminant business. The successful candidate will assist the Global Strategic Marketing Manager and the Global Ruminant Marketing team in various administrative and marketing tasks.Key Responsibilities:Support the Senior...

  • Senior Administrative Coordinator

    il y a 2 semaines

    Paris, Île-de-France ScaleJet Temps plein

    We are seeking a highly organized and proactive Business Operations Coordinator to support the CEO of ScaleJet in managing both personal and business tasks. This role requires someone who can anticipate needs, stay organized, and take initiative to keep everything running smoothly behind the scenes, allowing the CEO to focus on bigger priorities without...

  • Administrative Coordinator

    il y a 2 semaines

    Paris, Île-de-France Pernod Ricard Temps plein

    We are seeking a highly organized and detail-oriented Administrative Coordinator to support our dynamic Ready-To-Drink team at Pernod Ricard. This role is crucial for ensuring seamless collaboration with our HQ departments, external service providers, and suppliers.Key Responsibilities:Manage team agendas and meetings to support managers in maintaining a...

  • Engineering Coordinator

    il y a 3 semaines

    Paris, Île-de-France Accor Hotels Temps plein

    Job Title: Engineering CoordinatorAccor Hotels is seeking a highly organized and detail-oriented Engineering Coordinator to join our team. As an Engineering Coordinator, you will play a crucial role in ensuring the smooth operation of our hotel's engineering department.Key Responsibilities:Provide administrative support to the engineering team, including...

  • Administrative Coordinator

    il y a 2 semaines

    Paris, Île-de-France Pernod Ricard Temps plein

    We are seeking a highly organized and detail-oriented Administrative Coordinator to support our dynamic Ready-To-Drink team at Pernod Ricard. This role is essential for ensuring smooth operations and seamless collaboration with our HQ departments, external service providers, and suppliers.Key Responsibilities:Day-to-Day Support:Manage team agendas and...

Administrative Coordinator

Il y a 3 mois

Paris, Île-de-France Preferred Hotels & Resorts Temps plein

GENERAL OVERVIEW

This position is integral to providing administrative assistance to various team members within the European framework, including but not limited to Regional Directors, Account Directors, and Sales Directors. The responsibilities encompass daily office support and ensuring the seamless execution of diverse administrative tasks.

REPORTING STRUCTURE

This role reports directly to the Area Managing Director for Northern Europe and collaborates functionally with Executive Assistants and the administrative support team. Interaction will occur with company executives, department heads, and associates globally, as well as with hotel clients, vendors, and partners of Preferred Hotels & Resorts through various communication methods.

KEY RESPONSIBILITIES

A. Regional Assistance: The administrative team plays a crucial role in supporting our Regional Directors (RD's) to effectively manage hotel partnerships. This position will focus on assisting designated European RD's/AD's. Responsibilities in this area may include:

a. Reviewing and updating CRM data as instructed

b. Verifying hotel websites for accurate branding and information

c. Compiling data from multiple sources and preparing presentations/documents for Partnership Review Meetings in collaboration with RD's/AD's

d. Utilizing Power BI for report generation as required

e. Drafting new hotel proposals/contracts for the RD

B. Office Administration: Ensure the office operates efficiently and reflects the ethos and reputation of Preferred Hotels & Resorts consistently. Responsibilities include:

a. Welcoming office visitors, offering refreshments, and providing assistance as needed

b. Preparing the meeting room for discussions, including food and beverage arrangements when necessary

c. Managing inbound and outbound correspondence and packages

d. Participating in the organization of office events and activities

e. Allocating workspaces and meeting rooms as required

f. Ordering and maintaining office supplies throughout the year

g. Overseeing relationships with cleaning and maintenance service providers to ensure office cleanliness and equipment upkeep.

C. General Administrative Support: The administrative team undertakes a variety of ad hoc tasks. The Team Coordinator will actively support the organization under the guidance of the Office Manager, including:

a. Arranging hotel accommodations and assisting with travel logistics as directed

b. Supporting event planning as necessary

c. Completing expense reports for assigned executives

d. Assisting with the procurement of business cards

e. Formatting presentations and compiling reports

f. Conducting data entry tasks

g. Performing other duties as assigned

REQUIRED QUALIFICATIONS


• Prior experience in office administration


• Proficient written and verbal communication skills in both French and English


• Ability to manage multiple communication channels simultaneously – phone, email, web


• Strong proficiency in MS 365 Office Suite, including Word, PowerPoint, Excel, and Outlook


• High level of professionalism, capable of interacting with clients, staff, and company leadership at all levels


• Must be organized, adaptable, proactive, possess excellent time management skills, and have a keen attention to detail

WORKING ENVIRONMENT

The working environment is situated in a distinguished office building in a central location. The office is both aesthetically pleasing and functionally equipped with all necessary technology tools. The incumbent will primarily be seated during work hours.

This is a part-time hybrid role, involving one day of remote work and three days in the office. The specific days may vary based on office requirements.

TRAINING REQUIREMENTS

1. Orientation for Preferred Hotels & Resorts

2. CRM Training

3. SharePoint – company intranet

4. Power BI Training

5. Concur Expense System Training

DISCLAIMER

The information provided in this description is intended to convey the general nature and level of work performed by associates in this classification. It is not intended to be a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this role.