Executive Support Specialist
il y a 5 jours
Job Title: Administrative Assistant
Job Summary:
The Administrative Assistant will provide high-level administrative support to the Deputy Chief of Mission (DCM) and the Ambassador, ensuring the smooth operation of the Executive Office. This role requires a strong administrative background, excellent communication skills, and the ability to work independently in a fast-paced environment.
Key Responsibilities:
- Manage the DCM's calendar, schedule appointments, and coordinate meetings
- Filter incoming calls, redirecting them to other sections or staff as necessary
- Coordinate with the Ambassador's assistant and the Mission's protocol assistant to provide a range of administrative and secretarial services to the DCM and Ambassador
- Prepare and improve documents, presentations, reports, memos, emails, and other official forms of communication
- Review, edit, and respond to correspondence for approval within the scope of authority
- Ensure the timely and accurate transmission of official communications to the appropriate contacts
- Support the Ambassador's assistant and the protocol assistant as needed
- Examine daily cable traffic and signal actions to be taken by the Mission
- Prepare travel orders, hotel and transportation reservations, and travel vouchers
- Coordinate with the DCM's residence staff for all events, including sending invitations and preparing guest lists
Requirements:
- Excellent organizational skills
- Ability to read and analyze information, establish priorities, and coordinate multiple tasks
- Ability to work independently and efficiently in a high-pressure environment
- Excellent communication skills
- Ability to exercise sound and independent judgment on a wide range of administrative matters
Working Conditions:
The Administrative Assistant will work in a fast-paced environment with frequent deadlines and high expectations. The ability to work independently and efficiently is essential.
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