Administrative & Advancement Coordinator

il y a 2 semaines


Paris, Île-de-France The American University of Paris Temps plein
Job Summary

The American University of Paris is seeking a highly organized and detail-oriented Administrative & Advancement Coordinator to support the development services functions for the Office of Development and Alumni Relations team.

Key Responsibilities
  • Event and Program Support (60%):
    • Provide logistical and communications support for events and activities.
    • Create event registration pages, manage event attendance, and code events in the database.
    • Create and maintain budget trackers, process event invoices, and coordinate with venues and vendors.
    • Coordinate with the Communications team on event marketing and communications, and website updates.
    • Develop and maintain a master calendar of events and activities related to alumni, families, donors, and friends.
    • Oversee the distribution of alumni cards and coordinate alumni campus visits.
  • Database Management, Prospect Research, and Reporting (30%):
    • Create required data exports and lists related to all fundraising programs.
    • Manage the department's data request queue, prioritize tasks, and ensure timely completion.
    • Develop reports that meet the evolving needs of the team, pull monthly, quarterly, and annual reports, create dashboards, complete event performance and analysis, and compile mail/e-mail and donor recognition lists.
    • Create queries and reports from the Advancement CRM (Blackbaud RE/NXT).
    • Use iWave and other platforms to conduct prospect research.
    • Provide prospect research profiles as requested by leadership.
  • Development Services (10%):
    • Maintain development services procedure manual, review and evaluate data processes, and familiarize team members with current practices and policies.
    • Cross-train with the Administrative & Advancement Coordinator and Alumni Engagement Coordinator to ensure duties are completed during time off.
    • Utilize project management software to organize, track, and monitor events and activities for the department.
    • Maintain membership in APRA (American Prospect Research Association) and attend available educational opportunities.
    • Perform other duties as assigned by the Vice President for Development and Alumni Relations.
    Requirements
    • License/Bachelor's degree preferred but not essential, minimum Bac + 2 or technical diploma.
    • Prior experience using Raisers Edge or other CRM system, and experience working with gift management systems or donation software.
    • Excellent oral and written communications skills.
    • Good organizational skills and a detail-oriented mindset.
    • Native or near-native English, fluency in French a plus.
    • Basic understanding of the Microsoft Office suite of applications, particularly Word and Excel.
    • Professionally mature, motivated to learn, cheerful, and flexible in response to shifting priorities.
    • Ability to work under pressure, understand and follow policies and procedures.
    • Proven ability to work independently as well as collaboratively on a team.
    • Hospitable and discreet, position requires client-friendly attitude and the ability to handle sensitive/confidential information with discretion.

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