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Executive Administrative Coordinator

Il y a 3 mois

Paris, Île-de-France Symbiotic Security AI Temps plein

Location

Paris, France.

About Symbiotic Security

Symbiotic Security is an innovative and emerging player in the cybersecurity sector, aiming to transform code and cloud security. Our AI-driven solution uniquely combines vulnerability identification, code correction, and developer education to mitigate risks in cloud applications and infrastructures.

At Symbiotic Security, we uphold our core principles of originality, equity, and ambition. We value servant leadership and cultivate a vibrant environment where every team member is encouraged to contribute and develop.

Our management approach focuses on eliminating obstacles and fostering success, ensuring our team flourishes in a culture of trust and collaboration. We believe in transparent feedback, the strength of diverse perspectives, and we nurture a hacker mindset that embraces creativity and problem-solving.

Role Overview

We are in search of a meticulous and highly organized Executive Administrative Coordinator to support our expanding team.

Working closely with our CEO, you will oversee our ongoing administrative functions, including payroll, onboarding, supplier management, and office operations. Furthermore, the Executive Administrative Coordinator will lead and manage time-sensitive projects such as HR tool implementation, office relocations, and other special initiatives. This role is crucial for maintaining the seamless operation of our business and enhancing the productivity and efficiency of the team.

Your contributions will significantly influence the direction of our young company, making this an excellent opportunity for ambitious individuals who thrive on responsibility. If you are exceptionally organized, proactive, and eager to take on substantial responsibilities to support a dynamic and growing team, this position is ideal for you.

Key Responsibilities

  • Oversee ongoing administrative functions such as payroll, onboarding, and supplier management.
  • Manage office operations, including supply orders, equipment maintenance, and ensuring an organized workspace.
  • Coordinate and streamline office activities and operations to ensure efficiency and adherence to company policies.
  • Manage and maintain executives' schedules, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system for important and confidential company documents.
  • Handle sensitive information with discretion.
  • Lead and manage projects independently.

Qualifications

  • Full working proficiency in English and French.
  • Demonstrated experience as an Executive Administrative Coordinator, Office Manager, or in a similar capacity.
  • Familiarity with office management systems and procedures.
  • Proficiency in Google Workspace, Slack, Notion.
  • Exceptional time management skills and the ability to prioritize tasks effectively.
  • Strong attention to detail and problem-solving abilities.
  • Excellent written and verbal communication skills.
  • Robust organizational skills with the capacity to multitask.
  • High level of discretion and confidentiality.
  • High School diploma; additional qualifications as an Administrative Assistant or Secretary are advantageous.
  • Experience with payroll and HR tools is a plus.
  • Ambitious and proactive, with a desire to make a significant impact in a growing company.

Key Traits

  • Highly Organized: Capable of managing multiple tasks, projects, and deadlines efficiently.
  • Proactive: Anticipates needs, takes initiative, and is self-motivated.
  • Detail-Oriented: Precision and accuracy in managing tasks, especially those involving sensitive information.
  • Excellent Communicator: Strong written and verbal communication skills for effective interaction with team members and external partners.
  • Discretion and Confidentiality: Ability to handle sensitive information with care and maintain confidentiality.
  • Adaptable: Comfortable with change and able to navigate in a dynamic environment.
  • Problem-Solver: Capable of identifying issues and implementing effective solutions.
  • Team Player: Collaborates well within a team environment, providing support and fostering positive relationships.

What We Offer

  • Competitive base salary with performance-based incentives.
  • Opportunity to be the first administrative hire with a clear path for career advancement.
  • Comprehensive health benefits.
  • Flexible work environment with remote work options.
  • Chance to work in a high-growth startup and make a significant impact on the company's trajectory.

How to Apply

If you are a motivated and ambitious professional looking to elevate your career, we want to hear from you. Please submit your resume and a brief cover letter explaining why you are the perfect fit for this role.

Symbiotic Security is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.