Global Workplace and Events Specialist

**What you’ll be doing**:
You’ll shape the Spendesk experience across Europe by managing our offices, organising key events, and ensuring every new joiner feels welcome. You’ll oversee daily office operations and help bring our values to life in everything we do, whether people are on-site or remote. You’ll be the go-to person for workplace and people experience, making sure our spaces, events, and onboarding are inspiring and inclusive.

You will make Spendesk a place where people feel connected, inspired, and proud to belong, no matter where they work.

**Key responsibilities**

**Workplace & office management (multi-country)**
- Supervise offices in Paris, Nantes, Lyon, London, Berlin and all other locations where Spendesk could expend: Oversee operations, hospitality, safety, and services.
- Act as the primary contact for facility management, vendor relations, relocations, and lease renewals.
- Manage and track workplace budgets for financial efficiency.
- Manage the opening of the Barcelona office.
Integrate brand and culture into the physical environment (badges, logos, meeting room names, decor, and colors).

**Events & employee experience**
- Design and deliver global and local cultural initiatives that bring our values to life, including Hackathons, Summer/Winter Parties, wellness events, monthly brunches, and themed afterworks.
- Partner with internal stakeholders and external providers to scale event operations across France, the UK, Germany and all other locations where Spendesk could expend.
- Coordinate key leadership events such as Next Gen Leadership gatherings, ensuring seamless logistics and an outstanding participant experience.
- Organise major business moments including all-hands meetings, offsites, team events, and GTM kick-offs.
- Collaborate on internal communications to build visibility, alignment, and excitement around events.

**Onboarding**
- Participate in the onboarding of new joiners: Lead the operational aspects of onboarding (invitations, Slack channels, office tours) and propose improvements to ensure every new joiner feels welcome and engaged from day one.

**What we're looking for**
- Fluent in French and English, with strong written and spoken communication skills.
- Ability to work across different countries and cultures, handle complex operations, multiple sites, and to organise and manage events both in-person and remotely.
- Experience in a dynamic, fast-growing, or changing environment.
- Strong sense of ownership, autonomy, and service.
- Excellent stakeholder management and organisational skills.
- Experience or strong interest in CSR, diversity, sustainability, or community engagement.
- Creativity, problem-solving, and a collaborative attitude.

**About Spendesk**
Spendesk is the AI-powered spend management and procurement platform that transforms company spending. By simplifying procurement, payment cards, expense management, invoice processing, and accounting automation, Spendesk sets the new standard for spending at work. Its single, intelligent solution makes efficient spending easy for employees and gives finance leaders the full visibility and control they need across all company spend, even in multi-entity structures. Trusted by thousands of companies, Spendesk supports over 200,000 users across brands such as SoundCloud, Gousto, SumUp, and Bloom & Wild. With offices in the United Kingdom, France, Spain and Germany, Spendesk also puts community at the heart of its mission.

**About our people & culture**
We believe that people do their best work when they’re given the freedom to thrive and grow. That’s why liberation is at the core of everything we do. We empower Spendeskers to take ownership of their work, to navigate ambiguity, and seize every opportunity. Spendeskers come from all over the world (35+ countries and counting) but we have plenty in common: we're bold, ever-curious, committed to kindness, and tackle every challenge with a positive mindset.

**About our benefits**
Our culture is built on trust, empowerment, and growth — with benefits to match
- Flexible on-site policy : 4 days per month remote (non-accumulative) and 3 full weeks remote per year (non-consecutive)
- Lunch 60% funded by Spendesk (Swile Card)
- Alan Premium health insurance
- A Gymlib pass to let off steam after a productive day at work
- Access to Moka.care for emotional and mental health wellbeing
- Access to Vendredi allowing us to change the world
- Latest Apple equipment
- Great office snacks to fuel your day
- A positive team to work with daily

**Diversity & Inclusion**

At Spendesk, we're committed to fostering an environment where all differences are encouraged, supported and celebrated. We're building our culture for everyone, with everyone. Our goal is to attract and build a diverse, equal and inclusive team, where everyone feels welcome and we truly embrace and encourage people from all backgrounds to apply.