Executive Assistant

Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.®

Additional information on the firm can be found at


**Job Description**:
**Responsibilities**:
Specific Responsibilities:

- Responsible for the administration of the search process for all team search assignments
- Formatting, editing, proofreading, preparing and transmitting client deliverables
- Maintaining consultant calendar
- Supporting search team with account management and client relationship, including consultant expenses, client invoices/receivables and other financial reports
- Creating and maintaining an efficient file management and follow-up system for all search processes
- Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database
- Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading
- Contributing to the team and office by providing reception relief and back-up assistance to other EAs
- May assist with database research and coding of records in collaboration with Associate or Research Associate practice resources

Qualifications:

- High school education required; college degree desired
- At least five years of administrative experience in roles requiring strong project coordination
- Demonstrate a business acumen and financial awareness
- Proficient knowledge of all Microsoft Office products. Minimum keyboarding skills of 60wpm. Experience with proprietary database environments, a plus
- Excellent communication skills—verbal, written and listening
- Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications
- Professional services experience, a plus

Behavioral Competencies:
External and internal awareness:

- Maintains personal contacts across the internal organization and appropriately shares information.
- Addresses business process issues proactively with other areas, as necessary

Analytical Thinking:

- Develops frameworks to assure that “pros” and “cons” are evaluated, key issues are identified and detailed analysis is synthesized

Creative Thinking:

- Sets a personal example of seeking out new and better ways of doing things
- Stays open to new ideas and approaches
- Generates new ideas

Client orientation:

- Constantly hones understanding and responsiveness to internal and external client requirements, goals and issues
- Self-confidence and determination
- Manages most situations in a calm, steady, “can-do” manner
- Demonstrates self-confidence; resilient
- Demonstrates a focus on results over time; resourceful, tenacious

Relationship building:

- Takes the time to maintain relationships and create new ones

Driving results:

- Manages projects, activities and resources according to search and team strategy effectively
- Sets priorities and reviews progress against goals regularly
- Multitasks effectively and efficiently

Best practice perspective:

- Seeks to adopt best practices to increase effectiveness and organization competitiveness
- Eager to participate in the coaching and mentoring of new employees through formal and informal learning programs and relationships
- Possesses strong personal commitment to quality standards and meeting quality expectations
- Gives constructive feedback and recommends suggestions for improvement, where appropriate

Organizational buy-in:

- Generates enthusiasm for Company strategies and key initiatives
- Energizes others with whom he/she is in regular contact

Personal Characteristics:

- Available to work Monday through Friday during normal office hours
- Demonstrates strong business ethics (honesty, integrity, confidentiality, discretion) in all situations
- Strong team player
- Maintains composure in fast-paced, rapidly changing environment
- Displays appropriate sense of humor in the workplace
- Flexible to work overtime, when needed

Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin,