Executive Assistant

Hello. We are Prismic.

We’ve built a Headless Website Builder used by thousands of companies around the world. Creative developers use Prismic to build modern websites and make them easily editable by marketing teams. We've built a trust-based selling culture focused on building long-term relationships.

We're looking for an Executive Assistant to join our team and assist our CEO.

Sadek Drobi launched Prismic in 2013, and the team has reached great achievements since then:

- We started the headless Website Builder movement and built Prismic as a profitable, self-bootstrapped company
- To grow next to the sharks, we created a unique product, and we invented Slices
- 70+ employees are helping us build a product to enable developers and content teams to build websites
- $20 million raised in Series A

**What will you be doing?**

Reporting to our CEO, you will:

- Strategically manage the calendar for the CEO based on evolving business needs.
- Assist the CEO in the day-to-day management, helping the organization be more efficient and effective.
- Help with the coordination of key meeting preparations, ensuring upcoming meetings are relevant and well structured, that we have set a goal, and that the preparation is complete and correct, as well as monitoring the achievement of those and that the action points coming out of meetings are implemented.
- Help structure and prioritize the CEO’s time by creating effective decision-making frameworks.
- Meeting preparation and follow-ups - Attend meetings with the CEO, take notes, summarize discussions, create follow-up tasks, track execution, and provide structured guidance for future meetings.
- Optimize processes with automation and AI - Identify and implement AI tools and automation to improve efficiency in scheduling, task management, and communication.
- Work autonomously and proactively - Anticipate needs, identify potential issues before they arise, and drive initiatives without requiring close supervision.

- Deal with different stakeholders - internal and external.
- Secure the internal communication in alignment with the CEO.
- Put together some presentations on behalf of the CEO.
- Act as a communication arm for the CEO, if needed.
- Carry out additional duties as assigned by the CEO, performing additional responsibilities and special projects as assigned.
- Manage personal branding and visibility - Oversee the CEO’s social media presence, draft content, and seek opportunities for speaking engagements such as conferences, podcasts, and panels.

**Are you the one?**

You:

- Will be working from our HQ in Paris (11th arrondissement) full-time, so you’ll be right in the middle of the action.
- Already have experience as an Executive assistant, assisting a high-level Executive.
- Have excellent verbal and written communication skills and are fully proficient in English.
- Have strong interpersonal and collaboration skills.
- Show impeccable organizational skills.
- Have strong analytical and problem-solving skills, as well as the ability to anticipate potential pitfalls.
- Have a business-oriented mindset.
- Are autonomous, highly organized, diligent, and detail-oriented, with a proven ability to prioritize both work and time.
- Have excellent project and stakeholder management skills.
- Have a proven ability to handle sensitive information with a high level of confidentiality.

**What are the perks?**
- Macbook
- Onsite yoga classes 3x/week
- International share-out, an opportunity to discuss current affairs and compare life in your respective countries, and escape from your usual bubble. Sessions are led by a public speaking expert
- Yearly company gatherings to take a break from the routine and give you the chance to meet the international teams