Personal Assistant
Il y a 3 mois
Personal Assistant
Paris, France,
Permanent contract
AXA Investment Managers’ teams have over 30 years’ experience investing in real assets.
Our approach to investing and managing real assets is built on our unique 360° view of the real assets market, together with the strong convictions we have developed over past economic cycles.
Our convictions drive our product development and shape our investment decisions. Together, they represent our long-term approach to value creation in real assets investment and management.
With about 650 people in 14 offices operating in over 20 countries, we are a truly global firm in scale and resources, yet agile and flexible to meet clients’ needs. Our teams enable us to combine global strength across the full real assets investment spectrum with a substantial local operating presence.
The Personal Assistant will provide personal and administrative support for the Asset Management Team including Global sector Heads.
Key Accountabilities
·Managediaries, schedule, plan and coordinate meetings, training and other events as required, including preparation of meeting materials, coordination of logistics, preparation of attendee information and preparation of agenda.
·Manage regular and ad-hoc committee meetings. Collect and prepare reports as required for use in committee meetings, take minutes as required by rules. Provide support for power point presentations as and when required.
·Prepare expense claim forms in a timely manner. Prepare purchase orders and arrange receipting once the invoice is due for payment.
·Manage travel arrangements within AXA Travel Policy (including Taxis).
·Arrange for all necessary IT equipment and resolve problems for new staff members.Take part in business tool administration as and when required.
·Provide ad-hoc support for senior managers and their teams when needed or in case of other PA’s absence.
·Mail/ letter management (reception, scanning and dispatch according to owner companies).
·Perform others tasks as and projects as assigned from time to time.
Votre Profil
Role Requirements
Education/Qualifications
·Administrative degree/Secreatary diploma or equivalent experience.
Experience
·Experience of working with high volume of work and against tight deadlines.
·A previous experience in a similar role would be greatly beneficial.
Knowledge and Skills
·Superior organisational skills – ability to multi-task effectively and to deal with time pressure.
·Proven ability to effectively coordinate calendars, schedules and meetings.
·Ability to maintain accurate and timely minutes & correspondence.
·Excellent computer skills with various software packages including Outlook, Word, Excel, PowerPoint.
·Excellent communication skills (fluency in English).
Competencies
·Ability to maintain a high degree of confidentiality and professionalism at all times.
·Ability to work autonomously and adapt quickly to changing circumstances.
·Excellent interpersonal skills, good listening skills, capacity to deal with senior management, ability to interact easily inside and outside the firm.
·Team spirit.
·Positive and enthusiastic mind set, with a “can do” attitude.
Determined to facilitate situations in order to achieve results.
A propos d'AXA
Le Groupe AXA est un leader mondial de l’assurance et de la gestion d’actifs, avec 160 000 collaborateurs au service de 105 millions de clients dans 62 pays.
Nous protégeons et conseillons nos clients à chaque étape de leur vie, en proposant des produits et services qui répondent à leurs besoins dans les domaines de l'assurance, de la prévoyance, de l'épargne et de la gestion des actifs.
Notre mission: Agir pour le progrès humain en protégeant ce qui compte
Nos valeurs: Customer first, Intégrité, Courage et One AXA
A propos de notre entité
Grâce à notre approche de conviction, nous sélectionnons les investissements en actions, obligations, alternatifs et dans les stratégies multi-actifs qui recèlent selon nous des meilleures opportunités à l’échelle internationale. Nous gérons à ce jour plus de 887 milliards d’euros d’actifs.
AXA IM est un employeur garantissant l'égalité des chances et nous encourageons les candidats présentant un handicap ou toute autre caractéristique protégée à postuler. Nous nous engageons à fournir des aménagements raisonnables si nécessaires aux candidats qualifiés et aux employés handicapés pendant le processus de recrutement et dans l’exercice de leurs fonctions professionnelles essentielles.
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