Resource Management Advisor

THE OECD – Who we are, what we do

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

THE EXECUTIVE DIRECTORATE (EXD)

The Executive Directorate (EXD) is the steward of OECD resources, on behalf of the Secretary-General. Our focus is on people and their wellbeing; the effective and efficient management of the budget; the safety and security of staff, Delegations, visitors, and of the OECD’s data; maintaining and sustaining physical and digital infrastructure; and enabling the convening power of the OECD through conferences, meetings and events, whether virtual, physical or hybrid. As well as providing corporate services, functions and management support to our staff and Members, we provide integrated, strategic and expert advice on corporate policies and management issues to the Secretary-General, to Council and to Standing Committees, to which we regularly report on corporate matters. We also provide compliance and risk management functions (for management areas under our purview). Ours is a fast-paced environment focused on delivering management excellence across all of our functions.

THE CONFERENCE, SECURITY AND INFRASTRUCTURE SERVICE (EXD/CSI)

Within the OECD's Executive Directorate (EXD), the Conference, Security and Infrastructure Service (EXD/CSI) is responsible for facilitating conferences that bring together delegates from our 38 Member countries, key partners and other stakeholders, for language services (interpretation and translation), for safety and fire security of OECD staff, delegates and visitors, and for the management and operation of OECD buildings in Paris and OECD Centres abroad.

THE POSITION

Within the Conference, Security and Infrastructure Service (CSI), the Central Management Unit (CMU) is looking for a Resource Management Advisor – Finance, to carry out a range of tasks in the field of budget and finance and provide support in the management of financial resources. The selected person will work under the supervision of the Head of the CMU, work closely with finance colleagues and collaborate with managers and staff.

Job Description

Main Responsibilities

Budget Coordination, Preparation, Management and Reporting

• Support the Head of the Central Management Unit with the management and financial execution of the EXD/CSI budget in compliance with OECD Financial Regulations and internal procedures.
• Advise managers and staff on the most efficient use of non-staff resources across multiple budget funds.
• Contribute to the regular consolidated reporting across all Output Results and projects and provide ad-hoc reporting as needed.
• Establish accurate forecasts of expenditure for operating and investment budgets and of income across different funds.
• Prepare and consolidate inputs and data, in support of multidimensional corporate accountability exercises, including costing studies, the preparation of the Programme of Work and Budget (PWB), EXD Financial Reviews and Projected Budget Results. Ensure the annual pricing update of billable services is correctly calculated and published in good time. Update
• In close co-ordination with the Head of the CMU, prepare data and materials for official documents including Revised Output Proposals (ROPs) and the Multi-year Investment Plan.

Budget Control and Monitoring

• Control, monitor and validate financial data using corporate tools, in full alignment with PWB allocations and in compliance with the OECD Financial Regulations and internal procedures.
• Carry-out regular controls across all budget funds and ensure that funds are properly imputed and are used in good time.
• Identify financial risks and propose measures to address them.
• Be a key contact point for EXD/Programme Budget and Financial Management Service (PBF) on EXD/CSI budget issues, including the provision of data for different requests, for example the accrual accounting exercises and annual opening and closing of accounts.
• Ensure accurate records are maintained for audit purposes and consultation as needed.

Financial Analysis, Statistics and Audit

• Carry-out financial and statistical analysis of CSI activities and provide relevant reporting and key performance indicators for input into corporate projects and for the regular monitoring of activities within the Service.
• Provide timely and accurate data and analysis in response to audits.

Other

• Provide input into briefs for CSI Management and monitor the implementation of financial decisions to ensure sound financial management in the Service.
• Keep abreast of and provide input on reforms to budgetary and financial procedures and systems, participating as necessary in the Finance Community working groups and ensuring that the Service’s needs are considered.
• Maintain regular contacts with client Directorates and other Executive Directorate Services to ensure files are handled efficiently and to develop good working relations.
• Replace colleagues during their absence carry-out other related duties for the Unit, as assigned.

Qualifications

Ideal Candidate Profile

Academic Background

• An advanced university degree in relevant disciplines such as accounting, finance or business administration.

Professional Background

• At least five years’ professional experience in budget and financial management, forecasting and controlling expenditure preferably in an International Organisation or similar working environment and involving projects with multi-year financing.
• Very strong analytical and quantitative skills. Proven experience processing large amounts of data, consolidating relevant information, developing analyses, drafting recommendations for decision-making, and determining complex costing calculations.
• A sound knowledge of results-based budget and financial management. Experience with the Organisation's Programme of Work, budget and financial management structure would be an advantage.
• Good knowledge of OECD processes and policies, Financial, Regulations, Rules, Instructions and Procedures, or experience in a similar role in another International Organisation, would be an advantage.
• Capacity to work in a team in an international environment and to respect deadlines.

Tools

• Expert knowledge of MS Excel
• Knowledge of SAP FI/FM
• Financial reporting software such as BO; knowledge of Power BI would be an advantage.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
• Given the nature of the role, a good working level in both OECD official languages (English and French) is preferred.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 2); Collaboration and Horizontality (Level 2); Achieve Results (Level 2); Innovate and Embrace Change (Level 2).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Additional Information

Closing Date:

• This vacancy will be filled as soon as possible, and applications should reach us no later than midnight 23 June 2024 (CEST).

Contract Duration

• Two-year fixed term contract with possibility of renewal.

Selection Process

For retained candidates, video-recorded interviews and written tests are foreseen in July 2024, and panel interviews are planned for early September 2024.

What the OECD Offers

• Monthly base salary starting from 5 628 EUR, plus allowances based on eligibility, exempt of French income tax.
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.
• Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.
• Please note that our Rules and Regulations stipulate that the mandatory retirement age is 67.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.