Leased Labor Contract for Front Desk Office Manager
Il y a 3 mois
**Our vision is to transform how the world uses information to enrich life for **_all_**.**
Micron Technology is a world leader in innovating memory and storage solutions that accelerate the transformation of information into intelligence, inspiring the world to learn, communicate and advance faster than ever.
JR40485 Leased labor contract for Front Desk Office Manager & Personal Assistant (Evergreen)
**This is a fixed term position in leased labor contract with duration of up to 12 months**:
**Responsibilities**:
As Front Desk Office Manager & Personal Assistant:
- As Front Desk Office Manager you provide a world-class, client-facing Front of House service in line with Micron global vision and proactively anticipate Micron needs at all stages of our journey.
You are an ambassador of Micron and have a full understanding of Front of House products and services; You also take full ownership of your key responsibilities and support the Management Team; You are innovative and proactive in finding solutions.
- As Personal Assistant you support OEM Sales team in EMEA and Micron Semiconductor France team members. You perform high-level administrative support, including conducting research, handling information requests, ensuring timely communications, and performing administrative functions such as calendar maintenance, travel arrangements, manage expense-related item, filing, office organization, visitor reception, phone conferences, and meeting and group-event coordination.
You also support EMEA Sales leader in his role.
**Responsibilities and Tasks**:
**Coordinate Department Resources & Events**
- Ensure that all Micron site procedures and standards are met, providing best in class support and great service at all times and proactively welcoming visitors and employees. Ensure the smooth operation of the Micron site.
- Coordinate office remodels and personnel moves
- Enter work order requests
- Schedule room and setup for department meetings
- Schedule catering orders
- Schedule conference call phone bridges
- Schedule security access for visitors
- Order necessary and requested office tools and resources for new hires and transfers
- Update Employee information on intranet
- Provide back-up to other Administrative Assistants
- Maintain Inventory Management log (Office tools/office equipment)
- Take meeting minutes/ recordings and follow up on meeting action items.
- Organize and coordinate on sales events/functions such as leadership meetings.
- Arrange ground transport and hotel for visitors.
- Execute new hire on boarding and/or setup (cubes, phone, IT equipment, security etc). as well as relocation of office/cube for existing employees.
- Manage fuel cards for company cars, & approve
**Business & Administrative Support**
- Provide high-level administrative support to Senior Management & Micron France team
- Ensure that all Micron team members and visitor requests and enquiries are fulfilled and exceed expectations
**Maintain Office Area Efficiency**
- Assign and maintain area mailboxes, cubicles and offices
- Ensure distribution of mail and packages
- Train team members on proper use of area office equipment
- Schedule maintenance and repair for area office equipment
- Arrange and track package shipments
- Act as proxy for area supervisors and managers
- Maintain office area and conference rooms
- Keep reception desk clear and tidy. Maintain appearance of main reception, keeping it clear and clean anytime.
- Oversee the running of the office and maintain office area efficiency.
- Ensure facilities are clean, tidy and ready for use.
**Create and Distribute Communication**
- Respond to management and team member inquiries
- Answer telephones and route calls and messages
- Create, edit and/or distribute department information
- Communicate changes in policy or business practices to affected team members
- Facilitate and manage on demand the communication with country authorities and gov institution as required by Management, Legal, HR, Accounting or Payroll department.
**Manage Data**
- Document all admin jobs and responsibilities or new tasks
- Create and distribute area reports
- Archive department documentation to Records Retention
- Maintain department information within intranet
- Prepare and distribute meeting notes
**Order Supplies**
- Order Office and equipment supplies
- Order business cards and corporate credit cards
- Order pagers, telephones, and other electronic devices
- Order PE supplies
- Manage company related purchases
- Review & provide assistance with the set-up of new suppliers - Negotiate costs, liaise with legal team Ref: Signatures for Contracts and NDA’s.
**Coordinate Travel**
- Schedule travel for executives
- Train team members on the travel system
- Create and file expense reports for executives
- Reconcile expense reports
- Process visa and passports requests
**Be go to person and primary interface for**
- Office supplies suppliers and providers
- Regional HR and glo
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