Executive Assistant
il y a 23 heures
We\'re looking for a proactive and flexible Executive Assistant to support the CEO of an eCommerce company voilechic.com with both personal and business tasks. This role is a 50/50 blend of responsibilities, requiring someone who can anticipate needs, stay organized, and take initiative to keep everything running effortlessly behind the scenes, allowing the CEO to focus on bigger priorities without distractions.ResponsibilitiesRoutine and task managementAnticipate the CEO\'s needs by identifying and resolving issues before they arise.Handle personal appointments, errands, and time-sensitive administrative matters, minimizing distractions for the CEO.Email, calendar, and communication managementManage and prioritize the CEO\'s emails, handling routine correspondence independently when possible.Oversee calendar scheduling, coordinating and preparing for meetings, and ensuring timely follow-ups.Provide proactive daily check-ins and regular updates via WhatsApp or phone to keep the CEO informed and address potential issues.Travel and event arrangementsBook and manage all travel arrangements, including flights, accommodations, and itineraries (for travel occurring every couple of months).Organize and prepare for personal and business-related events, ensuring seamless execution.Administrative support and team coordinationAct as the primary point of contact for all administrative staff, ensuring a well-organized and efficient work environment.Delegate tasks to the appropriate team members, monitor progress, and resolve minor issues to keep day-to-day operations running smoothly.Manage ad-hoc business and personal administrative tasks, such as filing, document preparation, and procurement.Project assistance and special initiativesSupport on small business-related projects, including organizing materials, scheduling travel or meetings, and managing timelines.Conduct basic research and provide brief summaries on topics or vendors as requested to assist with decision-making.RequirementsProven experience as an Executive AssistantProactive in anticipating the CEO\'s needs and resolving issues before they ariseHighly organized, detail-oriented, and able to work independently with minimal oversightAvailable from 9 AM to 6 PM EST, with flexibility after hours if neededStrong understanding of both Islamic practices and Western culture is essentialReliable internet connection and ability to work remotelyThe main goal is to make the CEO\'s life easier by taking care of both personal and business admin tasks, keeping everything organized and running smoothly without needing a lot of hand-holding. If you\'re proactive, resourceful, and love working independently, wed love to hear from you - apply now #J-18808-Ljbffr
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