Finance and Administrative Officer
il y a 2 semaines
Job Summary
The UNESCO Regional Office in the Pacific is seeking a highly skilled and experienced Finance and Administrative Officer to provide administrative management support activities to the office and its antennas. The successful candidate will report directly to the Director of the Regional Office and will be responsible for ensuring compliance with UNESCO policies, rules, regulations, and procedures in terms of financial and human resources.
Key Responsibilities
- Advise and support the Director of the UNESCO Regional Office in the Pacific on all administration, budget, financial, human resources, premises-related, and security matters.
- Ensure compliance with UNESCO policies, rules, regulations, and procedures in terms of financial and human resources, as well as with provisions of Host Country Agreement.
- Maintain proper inventory, filing, and recording systems.
- Ensure that the assets of the organization are safeguarded at all times, ensure supervision, and insurance of premises, equipment, furniture, and vehicles and its maintenance.
- Represent the UNESCO Regional Office in the Pacific and its Antennas in the Organizational Management Team (OMT) set by the UN Country Team (UNCT) to advise on administration, budget, financial, human resources (HR), premises-related, and security matters.
- Liaise with the host country authorities on logistical matters and contributions to operations as per Host Country Agreement.
- Assist and advise the Director of the UNESCO Regional Office in the Pacific in the negotiation of lease agreements as applicable.
- Advise the Director of the UNESCO Regional Office in the Pacific in budget preparation.
- Monitor execution of Regular Budget and extra-budgetary resources and ensure appropriate budgetary control.
- Ensure that managers within the UNESCO Regional Office in the Pacific and its Antennas are aware of budgetary principles, methodologies, rules, and procedures and facilitate their training when required.
- Liaise with UNESCO's central services on budgetary issues relating to harmonization and alignment within the UN system, seeking clearance on those which may affect UNESCO's current rules and procedures.
- Ensure the UNESCO Regional Office in the Pacific and Antennas' financial resources and expenditures are fully and properly accounted for and that internal control systems are adequate and functioning.
- Act as Certifying Officer ensuring that financial transactions are in compliance with regulations, rules, policies, and procedures.
- Set up proper accounting procedures and internal control systems in line with the Organization's policies and procedures.
- Ensure efficient local banking arrangements and compliance with local financial and banking regulations and UNESCO policy.
- Ensure procurement of equipment and supplies are in line with rules and procedures.
- Advise the Director of the UNESCO Regional Office in the Pacific on staff-related matters.
- Provide explanations to staff on their rights and duties, related administrative steps, and procedures, and assist them in matters involving personnel management problems.
- Administer day-to-day HR issues within the UNESCO Regional Office in the Pacific and its Antennas and ensure appropriate and timely follow-up with the relevant Programme Sectors and central services.
- Liaise with HRM on all issues relating to local UN harmonization and alignment of human resources management, seeking clearance on those which may affect UNESCO's current rules and procedures.
- Assist the Director of the UNESCO office Regional Office in the Pacific in ensuring compliance with prevailing UN Common security policies, procedures, and standards.
- Act as the UNESCO Regional Office in the Pacific's Focal Point for the safety and security of the UNESCO personnel and the UNESCO premises in the host country.
- Collaborate with the Designated Official for Security and with the UNDSS Chief Security Advisor on all security-related issues.
Requirements
- Advanced university degree (Master's or equivalent) in the field of Finance, Business Administration, Accounting, or closely related field(s).
- Minimum 4 years of relevant professional experience in administration, finance, accounting, or related areas, of which preferably at least 2 years at the international level.
- Demonstrated analytical and organizational skills, ability to identify issues and formulate options/recommendations.
- Knowledge and understanding of institutional UNESCO mandates in the region.
- Experience in supervising and leading teams.
- Ability to communicate effectively, persuasively, and use tact and diplomacy.
- Ability to solve routine and non-routine issues in the field of Human Resources, finance, and budget.
- Ability to provide quality and timely support and services.
- Ability to work in a multicultural environment and to establish good working relationships with external and internal partners.
- Ability to take initiative and seek innovative ways to improve results.
- Good IT skills, knowledge of ERP and financial, human resources, or administrative management tools.
- Excellent knowledge (oral and written) of English.
Desirable Qualifications
- Experience in international organizations or United Nations agencies.
- Experience working in the field.
- Experience in the use of SAP.
- Knowledge of another UNESCO official language (French, Arabic, Chinese, and Spanish).
Benefits and Entitlements
UNESCO's salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan, etc.
The approximate starting annual salary for this position is USD 92,462.
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