Part-time Executive Assistant

**About**:
Swan is the leading European fintech specialized in embedded banking. A laureate of the French government’s selective year list of tech champions, “French Tech Next 120,” we are quickly expanding across Europe.

Over 100 European companies have already seamlessly integrated banking services such as accounts, cards, and payments into their products through our Banking-as-a-Service platform. This approach, known as “embedded finance”, empowers businesses to elevate their offerings and create new revenue streams — often times tripling their revenue

Our founders’ vision from the beginning was Simplicity: that anyone with a fintech idea at 2 am can visit our website, start building, and buy themselves a coffee with a self-issued card the very next day. That vision has taken us far.

Following a 38M€ Series B round last September, we have been doubling our headcount and already have over 230 Swanees across offices in Paris, Bordeaux, Berlin, Barcelona, Amsterdam, and Milan If you’re excited about joining a European fintech adventure, Swan is the way

**To learn more about us**:About Swan** ;**Our story**.**

*** Job description***:
**Join Swan as a Part-Time Executive Assistant (2h/day)**

Swan is looking for a **highly organized and proactive Executive Assistant** to support **Nicolas, our CEO, and other C-level executives**. You will work directly with them to manage their daily workflow and act as a key point of contact between the CEO, his office, and external stakeholders.

This role requires someone who is **comfortable interacting with high-level executives, a strong team player, and capable of building productive relationships across the organization**. We are looking for a **resourceful, adaptable professional** who thrives in a **fast-paced environment**.

**Main tasks**
- **Manage the CEO’s calendar** - Schedule meetings, appointments, speaking engagements, and travel (domestic & international).
- **Coordinate with the Chief of Staff** on priority topics, ensuring smooth workflow and redirecting matters when necessary.
- **Track time-sensitive and priority issues**, ensuring appropriate follow-up.
- **Take notes during Executive Committee meetings** and send structured meeting minutes.
- **Provide occasional support to Executive Committee members and departments**, including meeting organization, room bookings, and arranging lunches.
- **Handle certain personal tasks for the CEO** (administrative documents, restaurant/hotel/train bookings, etc.) - approximately **one day per month**.

**Preferred experience**:
**You’re a great match if**:

- You have **2+ years of experience** supporting a senior executive or team.
- You have **exceptional writing, editing, and proofreading skills**:

- You can **confidently interact with a wide range of stakeholders**, from peers to board members.
- You have **excellent organizational and time-management skills** and a high sense of **confidentiality**.
- You are a **structured, detail-oriented professional** who can manage multiple tight deadlines.
- You can **work independently and juggle multiple projects simultaneously**.
- You are adaptable and thrive in a **fast-evolving, dynamic environment**.
- You have **strong English skills**, as much of the work is conducted in English.
- Swan is committed to providing a caring work environment for all employees, regardless of age, sex, disability, sexual orientation, race, religion, or belief._
- When it comes to recruitment, we’re interested in your work experience, skills, and overall personality. Because diversity makes the workplace stronger and is necessary for Swan’s success, we are intensifying efforts to incorporate concrete actions to help us improve in this area._

**Recruitment process**:

- A 30-min video call with our Talent Acquisition Manager, to get to know you, understand your career expectations and answer your questions
- An interview with Nicolas, our CEO