Office Administrator

il y a 4 semaines


Lyon, Auvergne-Rhône-Alpes, France Construction Machinery Temps plein
Job Summary:

LiuGong, a leading global construction machinery manufacturer, is seeking a highly organized and proactive Office Administrator to manage and support the operations of our representative office in Lyon, France.

The successful candidate will be responsible for a wide range of administrative and office management tasks to ensure smooth daily operations and support for our team and the French dealer network.

Key Responsibilities:Expense Management and Control:
  • Oversee and manage office expenses, ensuring cost-effective solutions.
  • Maintain accurate records of all financial transactions and prepare monthly expense reports.
  • Work closely with the finance department to ensure timely processing of invoices and payments.
Ordering of Office Provisions:
  • Manage inventory and order office supplies and provisions as needed.
  • Ensure that the office is always stocked with necessary supplies and equipment.
  • Establish relationships with vendors and negotiate contracts for office supplies and services.
Sales Administration:
  • Provide administrative support to the sales team, including preparing sales reports, maintaining sales records, and responding to customer queries.
  • Oversee the realization of sales contracts, ensuring all necessary documentation is completed and filed.
  • Monitor the status and location of demo machines, coordinating with the sales team for scheduling and logistics.
  • Support the Accounts Receivable (AR) Risk Manager by making calls and communicating with dealers regarding outstanding invoices and payments.
  • Responsible for coordinating the financial condition of shipment and feedback to S&OP team.
  • Support salesman by providing the rolling sales forecast and monthly sales plan.
  • Coordinate with the dealer, providing the retails and dealer inventory data monthly.
Contract Management:
  • Manage contracts related to office operations, including leases, insurance, service agreements, and vendor contracts.
  • Ensure that all contracts are up-to-date and compliant with company policies.
  • Monitor contract expiration dates and initiate renewals or renegotiations as necessary.
Planning and Payment for Office Utilities:
  • Coordinate and manage the planning and payment of office utilities such as electricity, water, internet, and other services.
  • Ensure timely payment of utility bills to avoid disruptions in office operations.
Coordination with LGEU Team Members:
  • Serve as the primary point of contact for coordinating visits of LGEU team members to dealers in France.
  • Facilitate communication and logistical arrangements to ensure successful visits and meetings.
  • Provide support for organizing dealer events, training sessions, and other activities.
Office Maintenance:
  • Ensure that the office environment is clean, safe, and well-maintained.
  • Coordinate with maintenance services for any repairs or improvements needed.
  • Manage office layout and ensure optimal space utilization.
IT and Equipment Management:
  • Coordinate with IT support for the maintenance and troubleshooting of office equipment and systems.
  • Ensure that all office equipment is in working order and arrange for repairs or replacements as necessary.
Health and Safety Compliance:
  • Ensure that the office complies with all health and safety regulations.
  • Conduct regular health and safety checks and maintain records.
  • Provide training and information to staff on health and safety procedures.
Event Planning and Coordination:
  • Plan and coordinate office events, meetings, and conferences.
  • Handle logistics for internal and external events, including catering, venue setup, and equipment.
Support for HR Functions:
  • Assist with onboarding new employees and organizing orientation sessions.
  • Maintain employee records and support HR administrative tasks.

  • Office Administrator

    il y a 4 semaines


    Lyon, Auvergne-Rhône-Alpes, France Construction Machinery Temps plein

    Job Title: Office AdministratorLiuGong, a leading global construction machinery manufacturer, is seeking a highly organized and proactive Office Administrator to manage and support the operations of our representative office in Lyon, France.Key Responsibilities:Oversee and manage office expenses to ensure cost-effective solutions.Order office provisions and...

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    Job DescriptionLiuGong, a leading global construction machinery manufacturer, is seeking a highly organized and proactive Office Administrator to manage and support the operations of our representative office in Lyon, France.Key ResponsibilitiesManage and oversee office expenses, ensuring cost-effective solutions.Order office provisions and supplies as...

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