Event Coordinator
il y a 4 semaines
We are seeking a highly skilled and experienced Event Coordinator to join our team at SAWOO GmbH. As an Event Coordinator, you will be responsible for the preparation, execution, and follow-up of our regularly scheduled meetups.
Key Responsibilities- Prepare and print name tags and questionnaires for participants, as well as other materials for the meetup host.
- Bring smaller items such as pens and clipboards.
- Memorize participants' names to personally greet them upon arrival.
- Make minor preparations of the event venue and finalize arrangements with the meetup host and venue staff before guests arrive.
- Welcome guests warmly and hand out name tags.
- Check off and fill in the participant list.
- Ensure service staff provides guests with food and drinks or actively ask guests for their drink preferences.
- Support the meetup host with all matters during the event.
- Take photos of the event for social media.
- Film the introduction round to connect participants based on their stated challenges and experiences after the event.
- Ensure the agenda set by the meetup host is followed.
- Collect exit questionnaires from guests before they leave the meetup.
- Fill out a personal questionnaire to provide feedback about the event.
- Update the participant list with challenges mentioned during the introduction round and participants' experiences.
- Ensure the participant list is complete and correctly filled out.
- Upload the participant list, questionnaires, photos, and videos.
- At least 2 years of experience in upscale hospitality or gastronomy.
- Confident and professional interaction with international guests and executives.
- Native-level English proficiency.
- Full commitment, proactivity, and eagerness to take initiative.
- Reliability and attention to detail in preparation and follow-up of meetups.
- Openness to feedback and new ideas.
- Competitive compensation of €190 per meetup.
- Reliable planning with meetup dates established at least 3 months in advance.
- Direct contact with high-ranking decision-makers from renowned companies.
- Exciting insights into current trends and challenges across various industries.
- Development of organizational and communication skills, as well as experience in event management.
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