Event Coordinator

il y a 4 semaines


Lyon, Auvergne-Rhône-Alpes, France SAWOO GmbH Temps plein
Job Overview

We are seeking a highly skilled and experienced Event Coordinator to join our team at SAWOO GmbH. As an Event Coordinator, you will be responsible for the preparation, execution, and follow-up of our regularly scheduled meetups.

Key Responsibilities
  • Prepare and print name tags and questionnaires for participants, as well as other materials for the meetup host.
  • Bring smaller items such as pens and clipboards.
  • Memorize participants' names to personally greet them upon arrival.
Event Execution
  • Make minor preparations of the event venue and finalize arrangements with the meetup host and venue staff before guests arrive.
  • Welcome guests warmly and hand out name tags.
  • Check off and fill in the participant list.
  • Ensure service staff provides guests with food and drinks or actively ask guests for their drink preferences.
  • Support the meetup host with all matters during the event.
  • Take photos of the event for social media.
  • Film the introduction round to connect participants based on their stated challenges and experiences after the event.
  • Ensure the agenda set by the meetup host is followed.
  • Collect exit questionnaires from guests before they leave the meetup.
Follow-Up
  • Fill out a personal questionnaire to provide feedback about the event.
  • Update the participant list with challenges mentioned during the introduction round and participants' experiences.
  • Ensure the participant list is complete and correctly filled out.
  • Upload the participant list, questionnaires, photos, and videos.
Requirements
  • At least 2 years of experience in upscale hospitality or gastronomy.
  • Confident and professional interaction with international guests and executives.
  • Native-level English proficiency.
  • Full commitment, proactivity, and eagerness to take initiative.
  • Reliability and attention to detail in preparation and follow-up of meetups.
  • Openness to feedback and new ideas.
Benefits
  • Competitive compensation of €190 per meetup.
  • Reliable planning with meetup dates established at least 3 months in advance.
  • Direct contact with high-ranking decision-makers from renowned companies.
  • Exciting insights into current trends and challenges across various industries.
  • Development of organizational and communication skills, as well as experience in event management.

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